Zoom Integration

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Overview

Zoom integration with Wajooba enables you to create and manage online classes with automatically generated Zoom meeting links. This guide explains how to connect your Zoom account, create online classes, allow enrolled students to join meetings, reconnect your account, and remove the Wajooba integration from Zoom.✨

Prerequisites

An active Wajooba account.
An active Zoom account (Basic or higher).
Administrator access to your Wajooba account.
Permission to authorize third-party applications in your Zoom account.

Steps

Step 1: Connect Your Zoom Account to Wajooba

Before using the Zoom integration, connect and authorize your Zoom account with Wajooba.

Connect Zoom

Log in to your Wajooba account.
Go to Settings.
Select Integrations.
Select Online Meeting.
Click Connect to Zoom.
Wajooba will redirect you to Zoom's authorization page.
Sign in to the Zoom account you want to connect.
Review the permissions requested by Wajooba.
Authorize Wajooba to connect with your Zoom account.
After authorization is completed, you will be redirected back to Wajooba.
Verify that your Zoom account is shown as connected under Settings → Integrations → Online Meeting.

Once the connection is complete, Wajooba can use the authorized Zoom account to create Zoom meetings for supported online classes.

Step 2: After connecting your Zoom account, you can create an online class with an automatically generated Zoom meeting.

Go to the Classes section in your Wajooba dashboard.
Click Create New Class.
Select the course associated with the class.
Enter the class name.
Set the class date and time.
Under Meeting Details, select Online Meeting.
Select Auto-generated URL.
Select Zoom as the meeting provider.
Add the host or teacher, if applicable.
Set the maximum number of attendees, if required.
Review the class details and click Submit.

Wajooba will create the class with an associated Zoom meeting.

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Step 3: Once a member is enrolled in an online class, they can access the class from their Wajooba account.

When the class is available for joining:

Log in to the Wajooba account.
Open the enrolled class from the class calendar or dashboard.
Click Join Meeting.
Wajooba will open the associated Zoom meeting.

This allows enrolled members to access their online class directly through Wajooba without manually locating the Zoom meeting link. 🎉

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Using the Zoom Integration

Use Case 1: Create a Class with an Automatically Generated Zoom Meeting

Use case: Use the Zoom integration to automatically create a Zoom meeting for an online class. The associated meeting can then be accessed by enrolled members through Wajooba.

Prerequisites:

Your Zoom account is connected to Wajooba.
You have permission to create and manage classes in Wajooba.
The class is configured as an Online Meeting.
Zoom is selected as the meeting provider.

Use Case 2: Allow Students to Join an Online Class

Use case: Enrolled students can access their online classes through Wajooba and join the associated Zoom meeting without manually locating or sharing a separate meeting link.

Prerequisites:

The student is enrolled in the class.
The class has an associated Zoom meeting.
The class is available for the student to join.

Reconnect Your Zoom Account

If your Zoom account has been disconnected or Wajooba has been removed from your Zoom account, you can reconnect the integration.

Log in to your Wajooba account.
Go to Settings → Integrations → Online Meeting.
Click Connect to Zoom.
Sign in to the Zoom account you want to connect.
Review and authorize the requested permissions.
Return to Wajooba and verify that your Zoom account is connected.

After reconnecting, you can continue using the Zoom integration for supported online classes.

Remove Wajooba from Your Zoom Account

You can remove Wajooba from your Zoom account at any time through the Zoom App Marketplace.

Steps to Remove Wajooba

Sign in to your Zoom account.
Open the Zoom App Marketplace.
Go to Manage.
Select Added Apps.
Find Wajooba in your list of installed apps.
Select Remove.
Follow the confirmation prompts to complete the removal.

What Happens After You Remove Wajooba?

After Wajooba is removed or deauthorized from your Zoom account:

Wajooba will no longer be authorized to access your Zoom account through the integration.
Wajooba will no longer be able to create new Zoom meetings using the disconnected Zoom account.
Features that require an active Zoom connection may no longer work until the Zoom account is connected again.
Existing classes and their associated information in Wajooba may remain available according to Wajooba's data-retention policies.
To use the Zoom integration again, you must reconnect and authorize your Zoom account.

Data Handling After Deauthorization

When the Zoom integration is deauthorized, Wajooba invalidates the authorization used to access the connected Zoom account.

Any Zoom-related data already stored in Wajooba is handled according to Wajooba's Privacy Policy and applicable data-retention requirements.

For information about the specific data collected, stored, retained, or deleted by Wajooba, please refer to the Wajooba Privacy Policy.

Tips & Best Practices

Verify that your Zoom account is connected before creating an online class.
Confirm that Online Meeting and Zoom are selected in the class settings.
Test the class configuration before the first live session to verify that the Zoom meeting is created and accessible.
Ensure that the host or teacher information is correctly configured for the class.
Consider enabling Zoom's waiting room feature to help manage participant access.

Troubleshooting

If you experience problems connecting or using Zoom with Wajooba, check the following:

Unable to Connect to Zoom

Make sure you are signed in to the correct Zoom account.
Verify that you have permission to authorize third-party applications.
Try connecting Zoom again from Settings → Integrations → Online Meeting.
If the issue persists, disconnect and reconnect the Zoom integration.

Zoom Meeting Link Is Not Generated

Verify that your Zoom account is connected.
Make sure Online Meeting is selected in the class settings.
Verify that Zoom is selected as the meeting provider.
Save the class again and check whether the Zoom meeting has been generated.

Student Cannot Join the Meeting

Verify that the student is enrolled in the class.
Confirm that the class has an associated Zoom meeting.
Make sure the class is available for joining.
Check that the Zoom account used to create the meeting is still connected to Wajooba.

Zoom Was Removed or Disconnected

If Wajooba was removed from your Zoom account, reconnect it from:

Wajooba → Settings → Integrations → Online Meeting → Connect to Zoom

For additional assistance, contact Wajooba Support.

What's Next

After setting up your online classes, you can promote your courses and classes through your Wajooba website and other marketing channels. You can also create onboarding materials, welcome messages, or pre-class instructions to help students prepare for their sessions.

Support

If you need assistance with the Wajooba Zoom integration, contact Wajooba Support.

When contacting support, provide the following information:

Your Wajooba account information.
The Zoom account or organization you are attempting to connect.
A description of the issue.
Any error message displayed.
The class or event where the issue occurred, if applicable.

Providing these details can help the support team investigate the issue more efficiently.

Learn More

Wajooba Help Center: Integrations
Zoom Support: Getting Started

Setting Up Your First Online Course
Managing Your Wajooba Class Schedule
Promoting Your Online Programs Effectively

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